Sundry Works Help · Sales

Tracking what sold and who bought it

What sold, who took it home, and what it brought in.

What this tab is

Sales is a reading of your catalogue, not a second place to keep records. Every figure on it comes from the paintings you have marked Sold on the Paintings tab, so there is nothing here to fill in and nothing that can fall out of step with the catalogue. Everything you see is a way back to the painting it came from - click any row and that painting opens.

Nothing on this tab changes a painting. To record or correct a sale, open the piece on the Paintings tab and set it under Availability.

The takings

The four figures at the top are the state of the year at a glance: how many pieces have sold, what they brought in, the average sale, and how many are still for sale. Under them is what the unsold work is being asked for - not money you have, but the other half of the picture.

Takings and the average count only the sales you have written a price against. If some are missing one, the tab says so and how many, rather than quietly totalling them as nothing - a total that looks complete when it isn't is worse than no total. Both figures read as "-" until at least one sale has a price.

Where they sold, and when

Sales are grouped by channel - direct, gallery, show, online - and by year, each with a count and a total. Pieces with no channel set are grouped as well rather than left out, so you can see how much is unrecorded.

The year comes from whatever you typed in Sale date. "August 2026", "2026-08-14", and a bare "2026" are all understood. Anything that can't be read as a date is grouped under "No date" and sorted to the bottom of the list rather than guessed at.

Buyers

Every buyer you have named, with how many pieces they have taken and what they came to, biggest first. Click one and the list below narrows to just their paintings; click it again, or press "Show all", to go back.

A name typed two ways counts as one person - "Jane Rowe" one time and "jane rowe" the next are the same collector. Sales with the buyer left blank are gathered under "Buyer not named", which is worth watching: it is usually a sale you meant to finish writing down.

The sold list

Every sold piece, sorted by newest sale, by highest price, or A-Z. Each row gives the buyer, the sale date, the channel, and - when the piece sold for something other than the asking price - how far under or over it went.

A sale with no price shows "No price" in red instead of a figure, so an unfinished record looks unfinished rather than looking like a sale of nothing.

This tab replaces the Sales view that used to sit inside the Paintings tab. The list of sold pieces is still here; the totals, channels, years and buyers are what it grew into.

The rest of the Help

Start here

• Getting started with Sundry Works - What Sundry Works does and how the tabs fit together.
• Using Sundry Works on your phone - Setting up the phone, whether or not there is a computer as well.

Your catalogue

• What's due and what's unfinished - The first tab: what's coming up, what's still to do, what's unfinished.
• Cataloguing your paintings - Your catalog - add paintings and open the one you're working on.
• Reviewing everything one painting makes - Everything the open painting makes, on one page, with the one decision each needs.
• How to price a painting consistently - Work out a consistent price for the open painting.
• Tracking what sold and who bought it - What sold, who took it home, and what it brought in.
• Printing show labels and a portfolio - More than one at a time: a whole show's labels, or a portfolio to send.

Making things from a painting

• Writing a story for a painting - Generate a written story for the painting and keep the best one.
• Making a printed card for a painting - Lay out the printed card for the painting.
• How to make a certificate of authenticity - A painting's two printed documents: its certificate, and the label for its back.
• Web-sized copies of a painting's photo - Export web-sized copies of the painting's photo.
• Branded posts of your paintings - Branded static posts for Instagram, Pinterest, and Facebook.
• Making a reel of a painting - Build the vertical reel frame and video for social media.
• Designing an artist's business card - The card you hand out, laid out down to the last millimetre.

Running the business

• Setting up your artist brand - Set up once: your identity, brand assets, colours, and AI key.
• An address book for galleries and collectors - A simple address book for galleries, collectors, suppliers, and more.
• Checklists for shows and studio jobs - Reusable checklists for shows, errands, and anything you repeat.
• A calendar for shows and deadlines - Shows, deadlines, and events, with a countdown to each one.
• All your post comments in one list - What people said on your posts, from every platform, in one list.

Connections and setup

• Posting to Instagram and Facebook - Connect your accounts so you can post directly from Sundry Works.
• Posting your paintings to Threads - A second Meta connection, separate from Instagram and Facebook.
• Posting your paintings to Bluesky - The easiest connection of the four - a handle and an app password.
• Scheduling posts to go out later - Line a post up now and let it go out later, with the computer off.
• Configuring Sundry Works - Where everything plugs in: your social accounts, your website, your AI service, and where the catalogue lives.