Sundry Works Help · Contacts

An address book for galleries and collectors

A simple address book for galleries, collectors, suppliers, and more.

What it's for

The Contacts tab is a lightweight contact book for the people you deal with as an artist - galleries, collectors, show organizers, suppliers, and anyone else worth keeping track of. It's not a full CRM, just a place to keep names, emails, phone numbers, and notes so you don't have to dig through old emails.

Adding and editing

1. Press New to create a blank contact.
2. Fill in the name, pick a type, and add email, phone, and notes.
3. Everything saves automatically as you type.

Finding people

• Search - filters by name, email, and notes. Clear the box with the × at its end, or by pressing Escape while you are in it.
• Type filter - the buttons at the top filter the list to one type at a time, or show All.
• Edit types - add or remove types to match your world (Supplier, Print Shop, Framer, whatever you need). "Other" always stays as a catch-all.

What they've bought from you

A contact who has bought from you shows "Bought from you" under their notes: each painting linked to them, with its sale date and price, and what the lot came to. Click one to open that painting.

The link is made on the painting, not here. Mark a piece Sold on the Paintings tab and press "Pick from Contacts" against the buyer, and it appears on that contact from then on. A buyer whose name was simply typed in isn't linked to anybody, so it won't appear here - it still counts on the Sales tab, which goes by the name.

What's happening at this place

A contact used as a venue shows "On the calendar" under their notes: what is coming up there, soonest first, and then what has already happened. Click one to open that event on the Calendar tab.

The link is made on the event, not here. Add a show on the Calendar and press "Pick from Contacts" against Where, and it appears on that gallery from then on. A venue that was simply typed in isn't linked to anybody, so it won't appear here.

Contacts are stored separately from paintings and from the calendar. Deleting a contact doesn't change any painting record - a piece they bought keeps its buyer name and its sale - and it doesn't change any event: a show keeps the venue name it was given, and only stops offering the phone number.

The rest of the Help

Start here

• Getting started with Sundry Works - What Sundry Works does and how the tabs fit together.
• Using Sundry Works on your phone - Setting up the phone, whether or not there is a computer as well.

Your catalogue

• What's due and what's unfinished - The first tab: what's coming up, what's still to do, what's unfinished.
• Cataloguing your paintings - Your catalog - add paintings and open the one you're working on.
• Reviewing everything one painting makes - Everything the open painting makes, on one page, with the one decision each needs.
• How to price a painting consistently - Work out a consistent price for the open painting.
• Tracking what sold and who bought it - What sold, who took it home, and what it brought in.
• Printing show labels and a portfolio - More than one at a time: a whole show's labels, or a portfolio to send.

Making things from a painting

• Writing a story for a painting - Generate a written story for the painting and keep the best one.
• Making a printed card for a painting - Lay out the printed card for the painting.
• How to make a certificate of authenticity - A painting's two printed documents: its certificate, and the label for its back.
• Web-sized copies of a painting's photo - Export web-sized copies of the painting's photo.
• Branded posts of your paintings - Branded static posts for Instagram, Pinterest, and Facebook.
• Making a reel of a painting - Build the vertical reel frame and video for social media.
• Designing an artist's business card - The card you hand out, laid out down to the last millimetre.

Running the business

• Setting up your artist brand - Set up once: your identity, brand assets, colours, and AI key.
• An address book for galleries and collectors - A simple address book for galleries, collectors, suppliers, and more.
• Checklists for shows and studio jobs - Reusable checklists for shows, errands, and anything you repeat.
• A calendar for shows and deadlines - Shows, deadlines, and events, with a countdown to each one.
• All your post comments in one list - What people said on your posts, from every platform, in one list.

Connections and setup

• Posting to Instagram and Facebook - Connect your accounts so you can post directly from Sundry Works.
• Posting your paintings to Threads - A second Meta connection, separate from Instagram and Facebook.
• Posting your paintings to Bluesky - The easiest connection of the four - a handle and an app password.
• Scheduling posts to go out later - Line a post up now and let it go out later, with the computer off.
• Configuring Sundry Works - Where everything plugs in: your social accounts, your website, your AI service, and where the catalogue lives.