Sundry Works Help · Lists

Checklists for shows and studio jobs

Reusable checklists for shows, errands, and anything you repeat.

What it's for

The Lists tab gives you drag-and-drop checklists you can reuse. Set up common items that appear on every list, create templates for things you do repeatedly (show prep, framing day, commission workflow), and spin off a live checklist whenever you need one.

How it works

1. Common items - add items you need on every list. These are included automatically when you create a new list, and you can leave them off a one-off list that doesn't need them.
2. Templates - create templates like "Show prep" or "Framing day" and add the extras each one needs. These sit on top of the common items.
3. Lists - when you need a checklist, create one from a template. It copies the common items plus the template's extras into a list you can tick off. Each list has its own checkboxes.

Common items

Items that appear on every list, no matter which template. Add them once and they flow into every list you create. Drag items to reorder, or drag one onto another to nest it underneath.

If an event is a one-off with nothing in common with your usual run of things, untick "Start with the common items" when you create the list and you'll get the template's own items only. The tick comes back on for the next list.

Templates

A template is a reusable starting point for a kind of list. The items on a template are only the extras that kind of list needs - the common items are included automatically.

Lists

A list is a live checklist built from a template. When you create one, it takes a snapshot of your common items (unless you untick them) plus the template's extras. After that, the checklist is independent - changing the common items or the template won't change a list you've already created.

Changing what an item says

Click the words on any item and they turn into a box you can type in. Press Enter to keep the change, or Escape to leave it as it was. The pencil at the end of the row does the same thing - it is there so the row says it can be edited, rather than leaving the × looking like the only thing you can do to an item.

A list's name is the box at the top of it, labelled "List name". Type over it and the new name is saved as you type. A template's name works the same way.

Saying which painting a job is about

Any job on a live list can name a painting. Press "Painting" on the row and the catalogue opens underneath it, with a search box. Pick one and the job carries that painting from then on.

The catalogue opens under the row rather than in a window over the list, so the job you're naming it for stays readable while you choose. Otherwise you'd be matching from memory.

Once a job names a painting, it shows up in two more places: on the painting itself, and on the "To do" view on the Paintings tab, which gathers the outstanding work from every list at once. Ticking it off in any of the three ticks it in all of them.

"Not about a painting" clears it again. Most jobs never name one, and nothing asks you to.

• Only live lists offer it. A template is a shape you'll use again on the next painting and the one after, so a particular piece welded into it would be wrong every time but the first.
• Headings never offer it. A heading is a label for the items beneath it, not a job of its own, so a painting named there would count for nothing.
• The job holds the painting, not a copy of it. Rename a painting on the Paintings tab and the job follows. Delete one and the job says the painting has gone rather than pretending the link was never made.

Lists and the Calendar

A list can be attached to a calendar event. When it is, the open list shows which event it's for, its dates and how long you have, and the Calendar tab shows how far along the list is. You can attach a list from the Calendar tab, or have it build a new one from a template for you. When it builds one, the same "Start with the common items" tick box is there, so a one-off event can skip them.

If that event lists the pieces you are taking, the list shows them too - a strip of thumbnails at the top, under the dates, saying what the day is actually for. They are shown here and changed on the Calendar, which owns them. A job below can still name any painting in the catalogue with its "Painting" button; the strip is a reminder, not a restriction.

Printing a list

Press "Print list" on any open list to send it to your printer. A small panel lets you choose what to print:

• Print blank - a clean checklist with empty boxes to tick off by hand.
• Show what's checked off - prints the list with the items you've already ticked marked as done.
• Put a checkbox on section headers - adds a box to each heading too, rather than printing it as a plain divider.

The rest of the Help

Start here

• Getting started with Sundry Works - What Sundry Works does and how the tabs fit together.
• Using Sundry Works on your phone - Setting up the phone, whether or not there is a computer as well.

Your catalogue

• What's due and what's unfinished - The first tab: what's coming up, what's still to do, what's unfinished.
• Cataloguing your paintings - Your catalog - add paintings and open the one you're working on.
• Reviewing everything one painting makes - Everything the open painting makes, on one page, with the one decision each needs.
• How to price a painting consistently - Work out a consistent price for the open painting.
• Tracking what sold and who bought it - What sold, who took it home, and what it brought in.
• Printing show labels and a portfolio - More than one at a time: a whole show's labels, or a portfolio to send.

Making things from a painting

• Writing a story for a painting - Generate a written story for the painting and keep the best one.
• Making a printed card for a painting - Lay out the printed card for the painting.
• How to make a certificate of authenticity - A painting's two printed documents: its certificate, and the label for its back.
• Web-sized copies of a painting's photo - Export web-sized copies of the painting's photo.
• Branded posts of your paintings - Branded static posts for Instagram, Pinterest, and Facebook.
• Making a reel of a painting - Build the vertical reel frame and video for social media.
• Designing an artist's business card - The card you hand out, laid out down to the last millimetre.

Running the business

• Setting up your artist brand - Set up once: your identity, brand assets, colours, and AI key.
• An address book for galleries and collectors - A simple address book for galleries, collectors, suppliers, and more.
• Checklists for shows and studio jobs - Reusable checklists for shows, errands, and anything you repeat.
• A calendar for shows and deadlines - Shows, deadlines, and events, with a countdown to each one.
• All your post comments in one list - What people said on your posts, from every platform, in one list.

Connections and setup

• Posting to Instagram and Facebook - Connect your accounts so you can post directly from Sundry Works.
• Posting your paintings to Threads - A second Meta connection, separate from Instagram and Facebook.
• Posting your paintings to Bluesky - The easiest connection of the four - a handle and an app password.
• Scheduling posts to go out later - Line a post up now and let it go out later, with the computer off.
• Configuring Sundry Works - Where everything plugs in: your social accounts, your website, your AI service, and where the catalogue lives.